How Often Should You Schedule Property Maintenance? A Guide for Landlords & Facility Managers

Maintaining a property isn’t just about fixing problems when they happen. It’s about preventing issues before they occur. For landlords and facilities managers, knowing how often to schedule property maintenance is essential for staying compliant, avoiding unexpected costs, and protecting your investment.

At Go2 Property Services, we support property professionals across London and the South East with reliable, year-round maintenance. In this guide, we’ll break down how often you should schedule key maintenance tasks and why it matters.

Why Regular Maintenance Matters

Reactive repairs often cost more than planned preventive maintenance (PPM). A leaking pipe caught early is a quick fix. Left too long, it can damage walls, flooring, and electrics. Regular checks:

How Often Should You Schedule Property Maintenance? A Guide for Landlords & Facility Managers Go2 Property Services

Reduce the risk of emergency repairs
Extend the life of your property’s systems and structure
Keep tenants happy and safe
Help you meet legal obligations (especially important for rental properties)

Monthly, Quarterly & Annual Checks: A Quick Breakdown

Here’s a simple maintenance schedule landlords and facilities managers can follow:

Monthly

Test smoke and carbon monoxide alarms
Check communal lighting
Inspect visible pipework for leaks
Ensure fire exits and doors are clear and functional

Quarterly

Service air conditioning and ventilation units
Test electrical sockets in communal or commercial areas
Clean gutters and inspect roofs (especially after bad weather)
Inspect damp-prone areas for signs of mould or mildew

Annually

Book a gas safety inspection (legal requirement for landlords)
Have the boiler serviced
Test the full fire alarm system (commercial and multi-unit blocks)
Schedule a full property condition report

Need help staying on top of these? Go2 can create a tailored maintenance plan that suits your property type and tenant needs.

Key Areas Not to Miss

Some maintenance issues are easily overlooked — until they become a problem:

Roofing and guttering: Cracked tiles or blocked gutters lead to leaks and water damage
Electrics: Outdated wiring increases fire risk
Heating systems: Inefficient boilers mean higher bills and complaints
Timber elements: Untreated wood can rot or attract pests
Ventilation: Poor airflow causes damp, especially in kitchens and bathrooms

These areas should be included in regular inspections, especially for older buildings.